Contact Address of Official Freight Forwarder
RE Rogers India Pvt Ltd
No: 1, Commercial Complex, Pocket H & J
Sarita Vihar, New Delhi – 110044, INDIA

RE Rogers India Pvt Ltd has offices in most of the countries. Wherever they do not have their own office, they have associates or agencies in those countries. Exhibitors are requested to contact RE Rogers India PVt Ltd India for obtaining names, addresses, etc of their offices / associates / agencies in other countries


IMPORT OF EXHIBITS:
The procedure for import of exhibit goods to India for display is not very complicated. To import your exhibits into India, the first step for all exhibitors is to contact RE Rogers India Pvt Ltd or the RE Rogers India Pvt Ltd office in your country. The Official Freight Forwarding and Clearing Agents will offer comprehensive service related to movement of your goods from your office/factory to your exhibition stand which includes transport, sea/air freight, customs clearance, port handling, transit to venue, unloading, unpacking, movement to stand etc. We advise you to contact The Official Freight Forwarding and Clearing Agents at the earliest as soon as you book your stand so that your exhibits could be brought in time for the show. The sea cargo transit time from your country to Chennai Port varies between 10-40 days depending on the distance from your country to India

CUSTOMS REQUIREMENTS:
ATA Carnet System
India is a signatory of the ATA CARNET SYSTEM. Goods entering on Carnet would be exempted from guarantee requirements. You are advised to ship your exhibits in good time to avoid any delays in clearance. For further details, contact the official freight forwarders – RE Rogers India Pvt Ltd office in your country. All packages containing consumable items like brochures, leaflets, cassettes or gifts should be declared as such while exporting and as well as delivering the same to the clearing agent.

Hand Carried Items On ATA-Carnet
ATA-Carnet could also be used for hand carried goods into India. Exhibitor needs to have following documents while they hand carry goods on Carnet into India. (1) Copy of the ITPO Approval Letter. (Approval Letter from ITPO (India Trade Promotion Organisation) - will be furnished at a later date) (2) Participation certificate from the Organiser.
Instructions : The Carnet has to be in the name of the company which pays the space rent to the organiser in foreign exchange. This also means that the carnet has to in the name in which the participation certificate has been issued. If possible, name of the person carrying carnet and his passport number should appear on the said document. In case of hand carried goods, the exhibitors themselves will have to complete the formalities with the help of customs officials at the immigration point

 
Sale of Exhibits
Sale of exhibits is allowed subject to the conditions laid down by customs authorities of Government of


SHIPPING DOCUMENTS
India. Please consult the official freight forwarding agent for further details and procedures in this connection.
In consultation with the Official Freight Forwarding and Clearing Agents, exhibitors should take care to see that the shipping documents of exhibits are full and complete to satisfy the statutory requirements of Customs Authority to avoid any difficulties en route. Participation Certificate will be given to all exhibitors. The exhibits should be consigned in the name of exhibitor themselves and NOT in the name of the Organisers.


INSURANCE
PLEASE INSURE ALL YOUR GOODS BEFORE SHIPPING. Organisers are not responsible for damage, pilferage or any other loss, during shipping, transportation and handling at the Exhibition.